A digital board meeting could be a great opportunity to have a discussion in the boardroom with remote participants. These meetings can be a great alternative to face-toface meetings, and can be combined in conjunction with physical board meetings, if required. The advantages of a virtual boardroom include better participation from remote directors, reduced paperwork and a more cost-effective way to manage meetings. Additionally using an electronic meeting system can cut costs for board members, by eliminating printing costs and reducing travel data room for investment banking expenses.
Begin by testing your software with the attendees in person prior to the event. This will ensure that everyone is familiar with the software and able to follow the instructions without difficulty. The meeting must also be held at a time that is suitable for all participants and allows them to stay clear of distractions and maintain concentration. It is advisable to conduct the meeting via video chat, so that all directors are able communicate with each other and see the speakers.
Plan your agenda and prepare ahead of time for your online board meetings. This will help you save time and focus on other important issues. Make sure you provide enough time for each item on the agenda to give ample opportunity for discussion. It is also important to set the tone for the meeting by following the proper manners for a board meeting. For instance, you should be sure to silence yourself when you are not speaking and try not to disrupt the conversation by making personal comments or questions.