Document sharing software lets multiple users work together on the same document at the same time. This decreases the chances of miscommunication and helps to speed up the process of turning around projects.
Document sharing on the internet is easier to manage than sending emails with attachments. It can be accomplished on any device with an internet connection. It also eliminates the need to keep hard copies, and reduces the size of files.
There are many ways to share files, including using FTP and SFTP https://www.sharingvirtual.net/document-sharing-online-by-board-room-for-directors/ cloud storage services such as Box, and P2P networks however, the most effective document sharing software has centralized management interfaces, security features for encryption and data-in-transit protection and real-time synchronization.
Project managers should also look out for features, such as control of version and history as well as collaboration detection to make it easier to keep track of changes and to ensure that everyone works on the latest version of the document. It is also simple for teams to share documents, as they can add comments and assign tasks.
ClickUp is a project management tool that includes built-in document sharing capabilities. Its flexible permissions allow users to choose who can view or edit files. You can also see who is currently editing the document in real-time. Its file syncing feature keeps the latest version of files on every device, and its collaboration detection feature lets users know when their colleagues view or comment on. The tool offers a large library of wikis, spreadsheets and notes to assist teams in staying on the right track.